Online events with video conferencing software

"Online video conferencing enables exchange and collaboration in real time across borders. And they require fewer resources. This is better for the environment and also offers considerable time and cost savings."

Tim Leginski, Head of Events

Our experts will support you with your online events.

From two-hour workshops with 20 participants to live-streamed webinars lasting several days with several hundred participants: we support you with your digital or hybrid event from the content concept to the technical implementation. We take care of setting up the software and hardware, the image and sound control and provide support with the import of media such as presentations or videos.

Work with us to find the solution for your event. Get to know us in a consultation and be inspired by our best-practice examples.

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With workshops for a customised event concept

Online events are growing in popularity and shaping the digital future. We support you in the transfer from analogue to digital, with individual programme elements or with your entire idea.

In an initial analysis phase, we will take stock of your existing (face-to-face) programmes together, examine your target group and critically scrutinise your programme. Is your target group tech-savvy or does it need appropriate support? We look at examples of best practice and check whether the ideas are technically feasible. Whether digital or hybrid, a multi-day conference or a complex virtual workshop: we develop a customised strategy for your online event!

Which video conferencing tool is the right one?

There are countless video conferencing tools on the market - but which one is right for you? The question is not easy to answer, as many parameters play a role: number of participants, GDPR compliance, compatibility of end devices, accessibility, open source or simultaneous interpreting and subtitling and much more. The tools are often free of charge in their basic version and do not even require a download with the most common browsers. You don't need to know them all, but here is a brief overview of the most commonly used ones:

Market leader:inside

Zoom Meeting or Zoom Webinar
MS Teams (Microsoft Teams)
Cisco Webex
Google Meet

The alternatives

BigBlueButton
Jitsi Meet
Clickmeeting
GoToMeeting
Alfaview

Of course, there are numerous other alternatives. Finding the right tool depends on the required range of functions and your general conditions. Our experts are trained to identify your specific requirements and work with you to make a decision.

Participant management

Nobody knows your participants better than you. Have you already made a selection of speakers, keynote speakers and experts? Great! The next step is all about participant management.

We take care of the participant management for your event.

Have you already asked yourself which channels you would like to use to reach contributors and viewers? Have you developed a concept for the registration process? Which guest has which authorisations? And how do you ensure a carefree process for everyone involved? Is all of this still GDPR-compliant?

Zoom and other video conferencing tools enable simple moderation, but they do not take away the decision of whether to use your own email programme or external software for participant management. There are several programmes to choose from, such as Sendinblue, Mailchimp or Rapidmail. With e-publisher:Mail, we offer an in-house solution that can be customised to your individual needs.

We help you with the decision and implementation and also support you with analysis and reporting - after all, you want to achieve measurable success with your online event. We also offer technical telephone and chat support, provide FAQs, create customised guidelines and advise on data protection.

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Support and realisation

Whether it's a Zoom meeting or webinar, Microsoft Teams, Cisco Webex, Jitsi Meet, Google Meet, BigBlueButton & Co: we take over the technical management of your digital event. We are there for you from chat support to live streaming and video recording. We brief Zoom moderators and speakers and organise the dress rehearsal. We coordinate the admission and guide the audience through the event - would you like a small group discussion? No problem! We create breakout rooms and assign participants to groups. So that you can concentrate solely on your audience, we take care of the technical video and sound direction.

We capture your highlights. With our video recording, no memory will be lost.

Live interaction

In order to maintain attention for the event, the involvement of participants is of central importance. In the digital world, the options for live interaction are almost unlimited: Online surveys, chat, Q&A, quizzes, online whiteboard collaboration or word clouds. The moderator and speakers can enter into dialogue with the audience and receive suggestions in real time. The multitude of possible apps and tools should not intimidate you. We support and advise you in handling the combination of integrated video conferencing solutions and external apps.

The right interaction solution for your event format

Whether Mentimeter, Sli.do or TEDME - we help you to connect the application to your video conferencing tool. The use of interactive online whiteboards such as miro and MURAL or the digital pinboard Padlet can also be planned. Virtual rooms with a gamification character such as wonder, gather.town or Remo can promote the engagement of your participants. It is important to pick up the participants in good time and provide access to the tool at an early stage.

Do you want to open up your event to an even larger audience? Then work with us to bring your event to a public livestream. We invite you and your contributors to our professional studio.

Media production

A varied programme is created through the targeted use of different media forms. With the support of image, video or audio contributions, you can give your online event structure and individuality. Does the moderator need a presentation? Have the speakers prepared a video?

We produce content in your corporate design

Trailers and inserts, slide sets, animations or belly bands. On request, we can also create a behind-the-scenes video or an event recording.